ISO 19650 is becoming the gold standard for managing information in construction and asset management projects, particularly when BIM is involved. As with any international standard, however, organizations often face numerous challenges and misconceptions when attempting to implement it. These obstacles can affect the effectiveness of BIM workflows, slow down digital transformation efforts, and cause frustration across project teams.
Narrow Scope of ISO 19650
A widespread misconception is that ISO 19650 (For more insights on this topic, check out my article on the ISO 19650 series) pertains solely to BIM processes. In reality, while it provides a framework for managing information within BIM environments, it supports information management across the entire asset lifecycle—from design and construction to operation and decommissioning. The standard also addresses collaboration, documentation, and decision-making processes beyond BIM.
Solution: Organizations should educate teams on the comprehensive nature of ISO 19650 through training programs that emphasize its relevance to all aspects of information management.
Insufficient Training and Knowledge Transfer
Implementing ISO 19650 can be hindered by inadequate training within organizations. Without proper knowledge dissemination, teams may apply the standard inconsistently, leading to communication breakdowns and misunderstandings regarding key concepts like Common Data Environment or information deliverables.
Solution: Establish a robust training program targeting all project stakeholders—not just those involved in BIM. Continuous education through workshops and real-life examples is essential for maintaining an up-to-date understanding of the standard.
Underestimating the Role of a Common Data Environment
ISO 19650 mandates the use of a CDE to centralize information for all stakeholders. Many organizations either neglect to implement a CDE or fail to utilize it effectively, resulting in data silos and miscommunication that compromise efficient information management.
Solution: Implementing a robust CDE is non-negotiable when adopting ISO 19650. Organizations should select a platform that not only meets the technical requirements but is also user-friendly and supports collaborative workflows. Regular audits of the CDE can ensure that data is being managed correctly and securely.
Believing ISO 19650 is Only for Large Projects
Another misconception is that ISO 19650 is relevant only for large-scale projects. Smaller organizations may overlook its benefits, assuming it doesn't apply to them.
Solution: Organizations of all sizes can benefit from ISO 19650 by tailoring its application to their specific project scales, focusing on core principles that enhance essential information management processes.
Concerns Over Increased Costs and Time
Many fear that adopting ISO 19650 will inflate project costs and extend timelines due to added documentation requirements. This concern often arises from misunderstanding the long-term advantages of the standard.
Solution: While initial investments in time and resources are necessary, the long-term benefits—such as reduced errors and improved efficiency—far outweigh these costs. Communicating these advantages to stakeholders can reduce concerns.
Lack of Leadership Support
Successful implementation of ISO 19650 requires commitment from all organizational levels, especially senior management. A lack of leadership support can lead to insufficient resources and fragmented efforts (For more insights on this topic, check out my article on the 5 Key Human Factors in Digital Transformation).
Solution: Leaders should be informed about the strategic benefits of ISO 19650, including improvements in risk management and operational efficiency, to secure necessary support.
Misinterpreting the Flexibility of ISO 19650
ISO 19650 offers flexibility for organizations to adapt its principles; however, this can lead some to selectively apply parts of the standard, undermining its overall effectiveness.
Solution: Organizations should approach ISO 19650 with clarity on mandatory elements versus those that can be tailored, ensuring consistent application across projects.
Final Thoughts
Implementing ISO 19650 presents significant opportunities for organizations in the AEC industry but also involves addressing common challenges and misconceptions. By understanding of the standard's scope, investing in training, establishing a robust CDE, securing leadership support, and recognizing its flexibility, organizations can effectively adopt ISO 19650. The journey may involve overcoming obstacles; however, the resulting improvements in efficiency, risk reduction, and collaboration are invaluable.
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Author: Panagiotidou Nicoleta
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